Multi-Speciality Hospitals
Departments, wards, OT and pharmacy connected to one patient record.
BEGRIDS Software Product
Hospital & Clinic Management System
One system for appointments, OPD and IPD, patient records, lab, pharmacy and billing — built for busy front desks, doctors who are short on time and owners who need a clear view of the day.
OPD & IPDPatient RecordsLab & PharmacyBilling
Who it's for
Built for
Configured during setup for your type and size of organisation.
Clinics & Polyclinics
Appointments, prescriptions and billing without paper files.
Nursing Homes
Admissions, bed management, nursing notes and discharge.
Diagnostic & Pathology Labs
Sample tracking, result entry and branded report delivery.
Dental & Eye Clinics
Treatment plans, follow-ups and specialty-specific records.
Hospital Chains
Central reports with branch-level billing, stock and staff.
Overview
What is a hospital management system?
A hospital management system (HMS) is software that brings a healthcare facility's clinical and administrative work into one place — patient registration, appointments, consultations, admissions, lab tests, pharmacy stock and billing. Instead of the same patient details being written on paper, typed into billing software and re-entered in the lab, every department works from a single patient record.
Problems it solves
- Long queues at registration and billing counters
- Patient history scattered across files and registers
- Lab and pharmacy charges missing from the final bill
- No reliable daily view of collections, admissions and bed occupancy
Features & modules
Everything included in Hospital & Clinic Management System
Start with the modules you need today and switch on more as you grow.
Patient Registration & UHID
Quick registration with a unique hospital ID, search by name or mobile number, and visit history on one screen.
Appointments & OPD Queue
Doctor-wise slots, walk-in tokens, SMS or WhatsApp confirmations and a live OPD queue display.
Consultation & EMR
Vitals, complaints, diagnosis, prescriptions and follow-up dates recorded digitally, with printable prescriptions.
IPD, Wards & Beds
Admissions, bed allocation, transfers, nursing notes, doctor rounds and discharge summaries.
Laboratory (LIS)
Test orders from consultations, sample tracking, result entry with reference ranges and branded report printing.
Pharmacy & Store
Medicine stock with batch and expiry tracking, purchases, sales against prescriptions and low-stock alerts.
Billing & Payments
OPD, IPD, lab and pharmacy charges on one bill, with packages, advances, refunds and UPI or card payments.
Insurance & TPA
Insurer and TPA details, pre-authorisation status and claim documents recorded against each admission.
OT Scheduling
Operation theatre bookings, surgeon and anaesthetist assignment and procedure notes.
Staff, Rosters & Payroll
Doctor and staff profiles, duty rosters, attendance and doctor revenue-share calculations.
MIS Reports & Dashboards
Daily collections, department-wise revenue, OPD footfall, bed occupancy and outstanding dues.
Patient Portal & App
Online appointment booking, lab report downloads and bill history for patients.
Benefits
What changes after you switch
Shorter waiting times
Faster registration, token queues and billing reduce crowding at counters.
Complete patient history
Doctors see past visits, reports and prescriptions before the consultation starts.
No missed charges
Every test, medicine and service is linked to the patient's bill.
Clear daily visibility
Owners track collections, admissions and occupancy in real time.
Security & compliance
Built to protect patient information
Role-based access
Reception, doctors, nurses, lab, pharmacy and accounts each see only what their role needs.
Audit trail
Changes to bills and records are logged with the user and time.
Regular backups
Automated backups with restore options on cloud or your own server.
Cloud or on-premise
Run on BEGRIDS cloud hosting or on a server at your facility.
Integrations
SMS gateway
WhatsApp Business Platform
Payment gateway / UPI
Lab analyser interfaces
Barcode & label printers
Tally (accounts export)
Implementation
From demo to go-live in four steps
Free demo
A walkthrough of the product using scenarios from your own business, so you can judge the fit.
Configuration
Modules, roles, formats, branding and workflows set up to match how you operate.
Data import & training
Existing records imported and verified, then role-wise training for your team.
Go-live & support
Launch with our team on call, followed by updates, backups and ongoing support.
Pricing
Plans sized to your organisation
Every organisation needs a different mix of modules, users and hosting, so we quote after a short discussion instead of forcing you into a fixed package. Your quote depends on:
- Modules you choose — an OPD-only clinic or a full hospital
- Number of users, departments and branches
- Cloud hosting or on-premise installation
- Data migration and custom report requirements
Get a quote and a live demo
No obligation. We'll show the product using your own workflows.
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FAQs
Hospital Management System: FAQs
Is this suitable for a small clinic, or only for large hospitals?
Both. A single-doctor or small clinic can start with registration, appointments, prescriptions and billing, and add IPD, lab or pharmacy modules later as the facility grows.
Can the system handle multiple branches?
Yes. Multi-branch setups share patient records and reports centrally, while each branch manages its own billing, stock and staff.
Is patient data kept secure?
Access is controlled by role, activity is logged, data is backed up regularly and connections are encrypted. The system can be hosted on BEGRIDS cloud infrastructure or on your own server if you prefer to keep data on premises.
Can we customise prescription and report formats?
Yes. Prescriptions, lab reports, bills and discharge summaries can carry your hospital's branding and layout.
Can the lab module connect to our analysers?
Many analysers can send results directly through an interface, depending on the equipment model and the protocols it supports. We review your machines during implementation.
How long does implementation take?
A clinic can usually go live quickly because fewer modules and users are involved. Hospitals with IPD, lab and pharmacy take longer due to data migration, configuration and department-wise training. We share a clear timeline after the demo.
Do you train our staff?
Yes. Front desk, doctors, nursing, lab, pharmacy and accounts teams receive role-specific training, and support continues after go-live.
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See Hospital Management System in action
Book a free demo and we'll walk you through the product using your own workflows. Prefer to talk first? Call, WhatsApp or email us.